Tips for Conference Confidence

Posted on in In the Field by Zoe Bonerbo, Summer 2018 Education Intern

HMANA 2018 Conference
Zoe (front left) joined by fellow Hawk Mountain staff, trainees, and board at the HMANA 2018 Conference.

Last month I attended my first professional conference, the HMANA (Hawk Migration Association of North America) conference in Detroit, Michigan! The conference was focused on raptor migration research and education. While it was initially nerve-wracking, by the end of the three days I didn’t want to leave. I therefore decided to I compile a list of tips for anyone who might not know how to prepare or what to expect their first time attending a conference. 

1)      Ways to attend
Conferences can be expensive but also very rewarding! For my first conference, I volunteered part time in exchange for free registration. Try contacting the host organization to see if they have any opportunities available. Additionally, if you are a student, look into any scholarships your school may provide for professional development and conference travel. This can help reduce costs.

 2)      Confirm and double-check all reservations 

Often times flights are delayed (mine was several times), or reservations could be booked under a different name resulting in confusion at the hotel service desk. Either way, once you know you’re going, make sure to communicate your plans to any other parties involved. Everybody will be much more reassured knowing everyone is on the same page!

Kestrel at HMANA
An American kestrel introduced during one of HMANA’s presentations.

3)      Do a bit of background research
Find out who will be presenting and on what topics. Read a bit about the speakers’ backgrounds and find sessions you think you’d be interested in listening to. Often, very technical vocabulary is used in presentations. If you don’t know much about a topic and want to go to the session anyway, try to read a bit of general information on the subject so you know you’ll be able to follow along! Also, make sure you know the general outline of the conference schedule (while you don’t need to memorize it, it is helpful knowing the start times of major events throughout the day).

4)      Start small 
If you have the option, look for a smaller conference to start out. One of the reasons I felt I had such a great time at the HMANA conference was because it wasn’t overly packed. I wasn’t overwhelmed with too many events or too much information. There was a more casual approach to dressing, and the general vibe was much more intimate and relaxed. It also gave me the opportunity to talk with many of the people there, which leads me to my next point…

Zoe with Amanda Woolsey
Zoe (left) with HMS Conservation Science Trainee Amanda Woolsey.

5)      Don’t be afraid to start conversations! 
Many of the people attending are professionals and experts in the field, which is both inspiring and intimidating. However, don’t go in with the expectation that you need to network. Networking is very useful, but can often lead to stress and disappointment. Instead, simply try to learn from both speakers and those around you. Showing Zoe (left) with HMS Conservation Science Trainee Amanda Woolsey. genuine interest can build relationships and lead to potential collaborations down the road. I was able to passionately discuss and speak with several individuals who lived in other countries, which greatly broadened my perspective and knowledge about global wildlife.

6)      Let yourself rest
Lastly, while it’s important to take advantage of opportunities, it’s also alright to take breaks. Packing in all the events or speakers you want to hear may seem fun at the beginning but could end up burning you out by the end. It’s okay if you skip an event or two to recharge. The dynamic of conferences can be intense, so let yourself be flexible. This way the events you do attend will be much more enjoyable!
Now you can embark on your first conference adventure! Hopefully, with a little preparation your first conference will be a big success. 

I would like to extend a big thank you to Jane Ferreyra, Executive Director of HMANA and Erin Brown, Director of Education at Hawk Mountain Sanctuary for greatly assisting me in attending this conference!